Taxport is your centralized tax information reporting solution, your tax reporting HQ. It can handle the complete compliance process of thousands up to millions of forms. It proactively validates your information’s accuracy and its cloud-based system reacts to IRS changes almost instantaneously. It doesn’t even require installation or updates from your IT team. And, most important of all, Taxport is the most secure compliance solution on the planet.

Plus, whether you process 1099s from one, two or two hundred business units, Taxport has the ability to be adapted to your needs and data. Taxport forms and regulatory filings are always guaranteed compliant, reducing the risk of expensive penalties. And when it comes to the constantly changing environment of tax regulation, our team of tax experts always keeps a watchful eye so you’ll never be bothered by year-end tax form changes.

And, of course, results matter. Our clients routinely see:

  • 50% decrease in total tax reporting workload
  • 80% drop in “B” Notices
  • 75% less time spent printing and mailing
  • 30% drop in form counts

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Stress-Free Features

One-Stop Shop

Working with ancient software relics is not only difficult; it’s a waste of time. Taxport provides you with a new way — an on-demand, centralized platform created only for the tax reporting world. You’ll be able to manage all of your organizational units, tax forms and corrections in one place.

Highly Configurable

Create the solution that is right for you. Taxport has been designed differently than traditional software to accommodate the nuances associated with your source systems and processing requirements. You won’t have to accommodate us, we’ll accommodate you. We develop answers to your toughest questions. We eat, live and breathe tax information reporting. If you want to add a withholding tool to your compliance solution, print dynamic notes and transactions on your tax statements or insert additional pages between forms for clarification, just say the word. If you want ultra-specific user access to keep your information safe, consider it done. We’re tax geeks. It’s all we do.

Every Form Type

Taxport handles all your tax information reporting, including every 1042, 1098, 1099, 3921, 3922, 5498, W-2, W-4, W-9, Puerto Rico, Canada and Quebec form. Plus, all direct state and independent contractor reporting.

Cloud Computing

We know you need updates fast. That’s why Taxport lives in the cloud. When the IRS announces form changes they are quickly reflected in Taxport, keeping you well ahead of any deadlines. That matters when you are managing vast amounts of forms and last-minute state and federal regulation changes occur in January… again.

The Most Secure Tax Solution on the Planet

Convey holds itself to the highest security standards available while maintaining a large degree of flexibility for a variety of user permissions based on role, function and data. Rest assured that our top-tier security certifications, reoccurring audits, dual secure backups, third-party penetration testing and biometrically guarded data center with industry-leading data-at-rest encryption will keep your information safe.

Real-Time Data Verification

Accurate TIN and name data is the first step in preventing “B” Notices, related penalties, corrections and form recipient customer service calls. With real-time TIN verification you can proactively validate your information before wasting time on rework. That includes checking your data against the IRS TIN Matching Program, Office of Foreign Assets Control (OFAC), and Death Master File.  Leave those pesky “B” Notices in the dust.

Direct State Reporting

With slightly different tax regulations in over 40 states, managing tax information reporting across state lines can, at best, produce a migraine. Not anymore. Direct state reporting has never been easier with Taxport. Whether it’s including a compact disk for the Alabama Department of Revenue or filling out an additional form in California, you can rest assured your process will be 100% compliant.

Faster Upload Time

You might have thousands or even millions of transactions to import into your tax management system every year, but that doesn’t mean one batch upload should take days or even weeks. Don’t settle for average. Taxport was built to import mass amounts of data at breakneck speeds. That’s up to 70,000 records per minute. Get in. Get out. Get done.

Withholding Management Module

With over 40 jurisdictions and 200 different payment days in the U.S. alone, withholding can be a bottomless pit of time and resources. But, with the Taxport withholding module, you can manage the process with ease. Our detailed schedule allows you to effortlessly track your remittances, reconciliation and 941, 945, 1042, and state withholding reporting responsibilities. You’ll never have to manually track payments thanks to automatic notifications and matching general ledger data line-by-line against transaction-level data or tax detail forms will be a thing of the past.

Backup Withholding

Sometimes errors can slip through the cracks — even if you use every data validation tool on the market. Now you can sleep soundly knowing that you are ready to track the meticulous backup withholding schedule on your “B” Notices. It’s a tricky process. We are here for you.

Corrections and Penalties

Taxport gives you the tools to proactively prevent “B” Notices, penalties and corrections. And, if inaccuracies remain, we also give you the tools to effectively mitigate those errors. Whether you are correcting or revising forms, Taxport allows you to easily reprint or update current and prior year forms while tracking changes, leaving a trail of bread crumbs just in case questions arise down the road. Who doesn’t like saving time while dramatically improving their customer experience? Not to mention, electronically submitting the revised information to the IRS is as easy as pressing a button.

eStatements

Just like we have moved to the cloud with our tax reporting solutions, you can too. Stop the presses and ask your form recipients to opt-in to paperless forms. They can then access their new, old and updated tax forms online and in real time. Plus, you will save some trees and soften the steep costs of printing and mailing. Your customer service will thank you when the seasonal spike in calls comes.

Access Prior Tax Years

All data, including every form, is available for you to reference whenever and wherever you need it, starting at three prior years up to ten prior years of tax information. That makes necessary reprints and corrections for yesteryear’s reporting doable again. Plus, you can leave those old 1096 paper forms in the dust — Taxport-delivered updates to the IRS are entirely electronic. Record recall has never been so effortless.

Taxport Add-On Solutions

Make Your Tax Year Even Easier

Tax reporting is complicated and mistakes are costly. Take advantage of our Taxport add-on solutions to ease your tax season and the daily operations in between. We are your extended tax team.

Managed Services

Take the hands-off approach and let our tax experts do the tricky job of year-round compliance for you. Our dedicated Managed Services representatives will act as an extension of your internal tax team, handling all daily reporting operations up to and including filing during tax season. You will have complete transparency during every step of the way via a detailed schedule of services. Get ready for reduced risk, costs and workload.

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Tax Identity Management

Using inaccurate information is costly. Especially when the IRS fines for error-ridden data have recently doubled. We’ll use our tried-and-true methods of data verification to match your TIN and name data before fines arrive, as well as handle all your “B” Notice and penalty solicitation. Your time is valuable. Don’t waste it.

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Statement Delivery

Don’t lick that envelope or stick that stamp. Leave the time, money and effort it takes to print and mail thousands of tax statements at the door. With Statement Delivery you can print and mail every form with the click of a button. We’ll handle the rest. Our versatile process covers everything from filtering against the National Change of Address list to masking TINs for security, ensuring your company the very best in secure print management. You might even save some money. Many of our clients see a reduction in print costs by as much as 50 percent thanks to our paperless opt-in tracking.

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Withholding Management Services

Withholding is hard. Knowing when to pay who hundreds of different times every year is enough to give you a headache. Let us reduce your risks, costs and liabilities associated with one of the most complicated IRS tax reporting processes. We will handle all of your federal and state requirements year-round, including remittance, reconciliation and 941, 945, and 1042 reporting responsibilities. In addition, we cover any necessary correspondence and penalty management. You’re only a phone call away from a stress-free calendar.

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